As a home builder or remodeler, it can seem nearly impossible to keep track of everything when you’re managing your projects through spreadsheets, email, phone calls, and text messages.
The solution is construction project management software, but the tricky part is getting everyone involved in your projects to use it.
So, how can you get everyone on your team, even the most stubborn, on board with using the same tool? Well, the first step is to use construction management software that’s super easy for your team to learn and use (hint: That's why BuildBook has been skyrocketing in popularity).
If you're having trouble getting your team to adopt the tools you use to run your business, we're here to guide you with the steps you can take to get everyone on board.
$7,000 ... out the window.
One of the primary reasons it’s good for your whole team to work from the same software is communication. It’s all centralized. Your communication with the team, subs, and clients is all in one convenient place. When the team is in unity and working from the same software, they’re also working more efficiently. Schedules are consistent. Everyone knows what everyone else is up to. And getting everyone on the same page doesn’t have to be such a challenge.
At the end of the day, mistakes are made and money is lost when everyone isn't on the same page. In fact, it was our own $7,000 mistake that led us to create BuildBook in the first place.
Before you start training the team, get familiar with the construction project management software yourself. It won’t take long to understand the features, capabilities, and how it can streamline the construction process.
Determine the specific roles and responsibilities of the employees who will be using the software. Identify their existing skill levels and knowledge gaps related to project management and software usage.
Develop comprehensive training materials. You’ll want to include user manuals, step-by-step guides, video tutorials, and interactive demonstrations. Tailor these materials to match the roles and tasks of the different employee groups.
Protip: Talk to your software provider about providing these materials for your team. At BuildBook, our support team has done all of this work, so all you need to do is pass it along.
Organize training sessions that cater to different learning styles. Conduct in-person workshops, webinars, or virtual training sessions to accommodate remote workers. Hands-on training and real-world scenarios will help.
Instead of generic exercises, use real construction projects to simulate various scenarios. Encourage employees to practice using the software with these projects to get a feel for real-life situations.
Choose skilled employees or “super users” who have mastered the software to act as mentors. They can provide additional support and guidance to their peers during the learning process.
Create an open and supportive learning environment. You want employees to feel comfortable asking questions. Answer their concerns quickly to ensure a smoother learning experience.
Software updates and improvements are common. Provide ongoing training opportunities to keep your team up-to-date with new features and functionalities.
Check in on each employee’s progress regularly during and after the training. Offer additional support or refresher sessions if needed.
Acknowledge your team’s efforts in learning and adopting the software. Recognize achievements and celebrate successful implementation.
Encourage your team to incorporate the software into their daily routines, like creating daily logs. Emphasize the benefits of using the software for better project management, communication, and collaboration.
Give it a few months, then assess the impact of the software on project efficiency, communication, and overall performance. Gather feedback from employees and management to understand the software's effectiveness.
Remember that successful software adoption takes time. Be patient and supportive throughout the training process. If the construction project management software provider offers training or support resources, take advantage of those resources as well.
It’s time to work simpler and smarter. If you’re still managing your projects, schedules, and communication using spreadsheets and other outdated solutions like email or texting, consider moving to construction management software. BuildBook can help your company manage risk, go paperless, save time and money, and improve accessibility, communication, and efficiency. All this leads to lower costs, higher profit, and less stress.
If you’re ready to streamline your projects and work more efficiently, make the jump to modern construction management software for custom home builders and remodelers. BuildBook helps residential construction companies run better projects, deliver an amazing client experience, and drive more profits… all with less stress. Try it 100% free without a credit card. Start your free trial